Why Fleet Carriers Ought to Create Their Personal Accident Monitoring and Evaluation Instrument


This publish is a part of a collection sponsored by IAT Insurance coverage Group.

Different bonnet makes and models of professional big rigs semi trucks with commercial cargo on semi trailers standing in row on the industrial truck stop parking lot waiting for unloading

The Federal Motor Service Security Administration (FMCSA) is bringing Accident Recordkeeping Necessities again to the long run.

Retired after the Compliance, Security, and Accountability (CSA) program was initiated over a decade in the past, the FMCSA is hoping to revive the Accident Recordkeeping Necessities to assist the Administration higher assess the security of on-the-road automobiles and doubtlessly discover avenues to forestall and cut back the severity of future accidents.

As a sign of what sturdy information-gathering can do for security, the American Transportation Analysis Institute studies that crashes decreased by 7%, and hours-of-service violations went down by practically 17%, between the 2018 introduction of the Digital Log System and 2022.[1]

Feedback on the brand new necessities shall be accepted till October 10, 2023, however with the American Trucking Affiliation and different trade stakeholders supporting its renewal, there’s each indication Accident Recordkeeping Necessities will finally develop into a rule.[2]

No matter when the brand new Accident Recordkeeping Necessities develop into a rule, sustaining a strong accident monitoring evaluation instrument is useful to all fleets, each massive and small, because it:

  • Gives a deeper understanding of the foundation causes of accidents and violations,
  • Can decide prices,
  • And drive insights on how greatest to stop them

Constructing a easy accident monitoring and evaluation instrument

Constructing a instrument that goes past what’s DOT-reportable to incorporate all incidents, together with near-misses, may also help fleets establish conduct that drives losses or potential losses, and different contributing elements, together with cargo and employee’s compensation claims.

For instance, a fleet would possibly discover a variety of lane-change and merging accidents, which could imply it’s price equipping current vehicles with lane-departure warning methods or buying new automobiles which have them.

Constructing a instrument doesn’t require an funding in new software program. Fleets can use a spreadsheet or digital monitoring instruments to seize and set up all pertinent info. Contemplate together with the next knowledge factors in your trending and evaluation report, a lot of that are already being collected by fleets:

  • A quick description of the incident. Develop your state of affairs of the accident, and what the contributing elements could possibly be.
  • Contemplate whether or not the accident is DOT-recordable. That would come with if there have been a fatality (no matter fault), if the insured driver is cited for the accident, if somebody goes to the hospital, or if the automobile is towed and the driving force is cited. Additionally, use this to make sure you’re in compliance with drug and alcohol testing.
  • Contributing elements. Document something that would have had an affect on the incident comparable to driver fatigue, driver was misplaced, the driving force was over hours, the driving force was impaired, climate circumstances, time of day, day of the week, visibility, site visitors stage, highway circumstances, location, inspection particulars. To expedite the gathering of the information, a fleet can obtain the SMS (security measurement system) that feeds into CSA.
  • Prices related to the accident. Monitor any prices that the fleet and/or its insurers bore due to an accident, together with insurance coverage deductibles, uninsured prices, coaching and hiring, offboarding related to having to dismiss a driver, rental to interchange a truck whereas it’s being repaired, or any cash that modified fingers due to the accident.
  • Monitor preventable accidents and non-preventable accidents. This goes past who the insurer says was at fault. Word whether or not there have been cheap actions that would have been taken, comparable to honking the horn or extra rapidly making use of the brakes, to forestall an accident.
  • Submit-accident, consequential actions. The purpose of gathering this info is to supply insights into post-accident, consequential actions that would cut back the chance of additional incidents. Is a sure driver the problem? Ought to the upkeep program be enhanced? Ought to a sure buyer be dropped as a result of their necessities have led to extra accidents?

The significance of gathering knowledge is just not merely within the info itself, however the tales it tells you about what is going on along with your fleet. Collectively they may hopefully assist you to run a safer operation — and maybe a cheaper one, too.


Have a query on find out how to mitigate threat? E-mail losscontroldirect@iatinsurance.com for an opportunity to see your query answered in a future weblog.

By Chris Parker and Nancy Ross-Anderson

[1] American Transportation Analysis Institute, “Predicting Truck Crash Involvement: 2022 Replace,” October 2022

[2] Transport Subjects, “FMCSA to Renew Plans for Carriers to Preserve Accident Information,” Aug. 8, 2023


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